Yes. Start with the CV you already have. Upload it as a PDF, and Kantalop reads the content, structures your experience and skills, and maps them to your company’s predefined CV template. You can then review and edit the result, without having to copy everything over or format it from scratch.
Your freelancer network. Managed with care.
Bring freelancer resumes into one searchable network and manage how long their profiles are kept. Import CVs in bulk, set retention periods, and keep track of notifications, reminders, and removal requests as your network grows.
Data privacy/External profiles
Keep track of what needs attention
Needs Email
These profiles need a usable email address before a notification can be sent.
- Elise Nyberg
- Mira Karlsson
- Noa Berg
Add an email address to continue the notification workflow.
Bring your freelancer network into Kantalop
Upload multiple PDF resumes in one go and bring your freelancer network together. Kantalop turns each resume into a searchable profile. Find the experience and skills you need. The original PDFs stay available alongside each profile.
- Upload multiple PDF resumes at once
- Turn experience and skills into searchable profiles
- Track imported files, duplicates, and failed uploads
Import freelancer resumes
4 PDF resumes processed
See how a batch becomes searchable profiles
robin-dahl-copy.pdfDuplicate skipped
3 profiles imported · 1 duplicate skipped
Robin Dahl
Senior Product Designer
Product design · Figma · Design systems
Set a retention period that fits your process
Manage freelancer profiles with retention periods that fit your company’s needs. Keep your network informed with notifications and renewal reminders, and give freelancers a simple way to opt out.
- Choose retention periods from 3 to 24 months
- Set the timing of the first notification
- Customize notification and renewal emails
- Include an opt-out link for freelancers
Retention settings
Example with automatic notifications enabled
Profile added
A freelancer’s resume becomes part of your external network.
Initial notification · after 1 day
Let them know their profile is stored and provide an opt-out link.
Renewal reminder · before 24 months
Send a reminder before the retention period ends.
Choose the timing that fits your company’s retention process.
Know which profiles need your attention
See when a freelancer is missing an email address, a notification cannot be delivered, or a profile is waiting for removal. Follow the activity for each person, from the first notification to renewal reminders and opt-outs. Your team sees what happened and what needs follow-up.
- Find profiles that need an email address
- Review delivery issues and pending removals
- Follow notification, renewal, and removal activity
Profile activity
Pending removal
- 01
Profile imported
PDF resume added to the external network.
- 02
Notification sent
Initial email delivered with an opt-out link.
- 03
Opt-out received
The freelancer requested removal.
- 04
Removal pending
Queued for scheduled deletion.
Questions about Freelancer Management
Kantalop helps you keep track of how long you store freelancer and candidate profiles, inform people that they’re in your database, and handle requests to be removed. You can follow notifications, renewals, and removals in one place, making the day-to-day work easier to manage. Your company remains responsible for having a valid reason to use the data and choosing how long it should be kept.
Yes. With Agency & Staffing or Consultancy + Agency, you can choose a retention period for external profiles and set up automatic notifications and renewal reminders. You can also decide when the first notification is sent and customize the emails to explain why you’re keeping someone’s profile. Your team can follow the activity and see which profiles need attention.
Kantalop highlights profiles with missing email addresses and notifications that couldn’t be delivered, so your team can see what needs attention. You can add or correct contact details and use the activity history to understand what happened and follow up.
Yes. The notification and renewal emails include a link where the person can ask to have their profile removed. Kantalop records the request and handles the removal. Requests made through the first notification are processed immediately, while requests made through a renewal email are queued for scheduled deletion. Your team can follow the status in the activity history.
Bring your freelancer network into focus
See how to import your existing CVs, set up retention periods, and keep track of the profiles that need attention.